Resources

Resources for Underwriters

Special thanks to our Friends of the Assembly for their generous support of this year's event.
» Learn about Friend of the Assembly sponsorship opportunities
List of Sponsors


Resources for Exhibitors

Exhibiting is an exclusive benefit reserved for Friend of the Assembly sponsors and CHA members.
Exhibiting Details
List of Exhibitors


Resources for Speakers

Action Items

Deadlines

Register for Assembly

May 6, 2022

Submit Presentation Materials

May 13, 2022

Submit Travel Expenses for Reimbursement

July 1, 2022

Travel and Reimbursements

Speakers are responsible for making all travel arrangements.

For traditional, 45-minute breakouts, CHA will provide complimentary registration to the 2022 Catholic Health Assembly for selected session presenters. For each presenter selected, CHA will reimburse for one (1) night's lodging at the Assembly headquarters hotel, along with reasonable other reimbursable expenses. (See Reimbursable Expenses section below for details.) Presenters are not eligible for reimbursement of air, ground or rail transportation expenses.

For PechaKucha sessions, no more than one (1) presenter will be allowed. CHA will waive that presenter's registration fee for Assembly, plus reimburse for one (1) night's lodging at the Assembly headquarters hotel. PechaKucha presenters are not eligible for reimbursement of air, ground or rail transportation expenses.

CHA will not cover registration fees or travel expenses for more presenters than noted above.

Please submit all travel expenses using CHA's Expense Report Form. Send the completed form and corresponding receipts via mail or email it to:

Amy Ballance
4455 Woodson Rd.
St. Louis, MO 63134-3797

NOTE: Forms must be received by July 1, 2022. Be sure to include copies of your receipts.


Reimbursable Expenses

  • One night's lodging — CHA will pay for one (1) night's lodging at the Assembly headquarters hotel, the JW Marriott Indianapolis. You are welcome to stay for the entire Assembly; however, you are responsible for any additional room nights. CHA has secured a block of sleeping rooms at the JW Marriott Indianapolis. A special CHA discounted rate starting at $245 single/double (additional taxes/fees will apply) is available to Assembly attendees through May 13, 2022, or until CHA's room block fills, whichever comes first. You are strongly encouraged to make your reservations as early as possible.

Note: You must first be registered for the Assembly in order to book a room at the JW Marriott Indianapolis. Visit the Registration page to register and you will be able to reserve your hotel room at the end of the registration process. If you are already registered, please call CHA's housing provider at (833) 853-0550 to book your room (visit the Location page to learn more.)

  • Other incidental expenses — Reasonable and customary meals, tips, telephone calls, Internet connection, and other incidental expenses incurred in conjunction with presenting at the 2022 Catholic Health Assembly.

Nonreimbursable Expenses

  • In-room movies
  • Gift shop purchases or personal care items
  • Barber/hairstylist charges
  • Hotel health club fees
  • Mini-bar charges
  • Laundry service
  • Alcoholic beverages not consumed during meal times

PowerPoint Template

CHA provides a PowerPoint template for speakers that reinforces the graphics and theme of Assembly 2022. You are encouraged to download the PowerPoint Template and use it when developing your presentation. (If you do not wish to use the CHA template, you may use your own.) PLEASE NOTE: Your PowerPoint presentation must be submitted to CHA no later than May 13, 2022.


Frequently Asked Questions

What kind of room setup and audiovisual equipment will be available for my presentation? 
The setup of meeting rooms may vary, depending on room assignments and/or presentation style. For information about your presentation, please contact Amy Ballance, (314) 253-3445.

I've been selected to present a PechaKucha session. How does that work?
CHA will have a one-hour segment in the Innovation Forum devoted PechaKucha presentations. You will be one of six (6) presenters in the segment. Following a 20x20 rule, each of you will show 20 images, with each image on the screen for 20 seconds. The slides will be preloaded on a laptop and advanced automatically, which will help you all present your stories in a concise, compelling and engaging format. For additional questions about PechaKucha, please contact Amy Ballance, (314) 253-3445.

Which software applications and what versions will be available on-site to support my presentation? 
Microsoft Word, PowerPoint, Excel, and Adobe Acrobat .pdf files. Wi-Fi will also be available for your presentation. 

Can I embed graphics in my presentation? 
Yes. To keep the file size of your presentation down, we recommend that you scale and crop your images to the desired size prior to placing them into PowerPoint.

How many people can I expect to attend my session? 
Session attendance is dependent on the number of persons registered for the Assembly. The Innovation Forum sessions will be available in two time blocks.

Who will be in the audience? 
The annual Catholic Health Assembly attracts an audience of senior leaders/decision-makers (executives, trustees, clinicians and senior managers) from Catholic health care systems and facilities across the continuum of care (such as hospitals, long-term care facilities, and community outreach programs), as well as sponsors of ministry organizations.

May I bring an additional person to support my presentation? Will CHA cover expenses? 
For a 45-minute, traditional breakout, CHA will waive the registration fee for Assembly 2022 for each session presenter. Additionally, CHA will reimburse for one (1) night's lodging at the Assembly headquarters hotel for each session presenter, as noted in the guidelines for the 2022 Call for Innovative Ideas.

For a PechaKucha session, no more than one (1) presenter will be allowed. CHA will waive the presenter's registration fee, plus reimburse for one (1) night's lodging at the Assembly headquarters hotel.

May I stay in a hotel other than the Assembly headquarters hotel? Will CHA cover that hotel room's costs? 
If you choose accommodations other than at the Assembly headquarters hotel (the JW Marriott Indianapolis hotel), provide CHA a copy of your receipt for lodging (see below). CHA will reimburse you for one night's stay up to the equivalent cost of one night at the Assembly headquarters hotel.

May I submit my request for reimbursement of lodging expenses via the web? 
Please submit all travel expenses using CHA's Expense Report Form. Please download the form, fill it out and mail or email it to:

Amy Ballance
CHA
4455 Woodson Rd.
St. Louis, MO 63134-3797

Forms must be received by July 1, 2022. Be sure to include copies of your receipts.



For additional information:

Amy Ballance: (314) 253-3445