Participant Role

As a participant, you will receive dial-in instructions and conference materials one week prior to the audioconference via e-mail. These materials will come to you from "CHA Registrar", so please watch for that e-mail address. Be sure to have these materials ready the day of the audioconference so that you can easily access the conference call and utilize the materials.

If you have registered and are convening a group for participant, please consider yourself the "site coordinator" and review the following suggested recommendations for serving in that role on behalf of the group.

Site Coordinator's Role

As a site coordinator, you will have a key role in making this audioconference successful for participants at your organization. The following suggestions are provided as helpful guidelines.

Initial Setup

1. Registering for the audioconference
   • Register your site by using the convenient online registration form
     
     Registration will be available soon.
     
     NOTE: Since it is likely that information about the audioconference is sent to multiple departments in your organization (e.g., mission, pastoral care, ethics, nursing, etc.), please check internally to avoid duplication of efforts and multiple registrations.
2. Organizing your site
   • Reserve the room and speakerphone needed in your facility. Invite colleagues to join you.

One Week Prior to the Audioconference

1. CHA conference materials
   • One week prior to the audioconference, CHA will provide site coordinators with an e-mail link to conference materials to duplicate or forward to participants at your site.
2. Check equipment
   • Check phone equipment in the room you have scheduled to ensure that sound is clear, that volume can be adjusted, and that it can be heard throughout the meeting room.

Day of the Conference

1. Place call
   • Site coordinators should call AT&T 20 minutes before the audioconference starting time. Dial-in instructions will be sent to you along with the participants' materials. The conference will start on time.
2. Discussion
   • After the CHA program, please facilitate discussion for your site or arrange to have a facilitator present. It is sometimes desirable to divide a large group into smaller ones for dialogue and interaction.

After the Conference

Evaluation

• The audioconference evaluation will be sent to each site coordinator via e-mail following the conference.

We look forward to your participation in the audioconference