Speaker Resources
Travel and Reimbursements
Speakers are responsible for making all travel arrangements. CHA will reimburse for reasonable and actual expenses incurred in conjunction with one speaker's commitment to participate in the 2012 Catholic Health Assembly.
Please submit all travel expenses using CHA's Travel Expense Statement Form. Please download the form, complete and mail or email it to:
Kim Hewitt
4455 Woodson Rd.
St. Louis, MO 63134-3797
NOTE: Forms must be received by July 13, 2012. Be sure to include copies of your receipts.
Reimbursable expenses
- Coach air travel to and from the assembly — You may book your travel through CHA's American Express travel counselor at (314) 253-3442. Office hours are Monday through Friday from 8:30 a.m. to 5 p.m. CT. Please have your approximate travel dates and credit card information available when you call, or you may email your request.
- Personal Automobile — Reimbursement for personal automobile use will be made on the basis of the IRS mileage allowable for business miles traveled (55.5¢ per mile) up to the amount of the lowest logical coach fare.
- One night's lodging — CHA will pay for one night's lodging at the assembly hotel. You may choose to stay for the entire assembly; however, you are responsible for any additional room nights. CHA has secured a block of sleeping rooms at the Philadelphia Downtown Marriott. Please make your hotel reservations online or call (800) 266-9432 (toll-free from the U.S. and Canada) or (506) 474-2009. Be sure to identify yourself as a Catholic Health Assembly attendee when calling. A special CHA discounted rate ($210 single/double) is available to Assembly attendees through May 15, 2012. You are strongly encouraged to make your reservations as early as possible.
- Ground transportation — Shuttle, taxi or rail fare between the airport and the Philadelphia Downtown Marriott.
- Parking — Airport parking expenses and hotel parking, if driving your own car.
- Other incidental expenses — Reasonable and customary meals, tips, telephone calls, Internet connection, and other incidental expenses incurred in conjunction with presenting at the 2012 Catholic Health Assembly.
Nonreimbursable Expenses
- In-room movies
- Gift shop purchases or personal care items
- Barber/hairstylist charges
- Hotel health club fees
- Mini-bar charges
- Laundry service
- Alcoholic beverages not consumed during meal times
Presentation Tips
PowerPoint Template
CHA developed a PowerPoint template for speakers that reinforces the graphics and theme of the 2012 Assembly. You are encouraged to download the template, create your presentation and submit the PowerPoint file to CHA. If you do not wish to use the CHA template, you may use your own. Here are some helpful hints to consider as you create your slides.
Information on how to submit your presentation will be available soon.
Frequently Asked Questions
What kind of room setup and audiovisual equipment will be available for my presentation?
The setup of meeting rooms may vary, depending on room assignments. For information about your presentation, please contact Kim Hewitt, (314) 253-3421.
Which software applications and what versions will be available on-site to support my presentation?
Microsoft Word, PowerPoint, Excel (Office Suite 2010), and Adobe Acrobat .pdf files.
Can I embed graphics in my presentation?
Yes. To keep the file size of your presentation down, we recommend that you scale and crop your images to the desired size prior to placing them into PowerPoint.
How many people can I expect to attend my session?
Session attendance is dependent on the number of persons registered for the Assembly. The Innovation Forum sessions will be available in four time blocks with five sessions in each block.
Who will be in the audience?
The annual Catholic Health Assembly attracts an audience of senior leaders/decision-makers (executives, trustees, clinicians and senior managers) from Catholic health care systems and facilities across the continuum of care (such as hospitals, long-term care facilities, and community outreach programs), as well as sponsors of ministry organizations.
May I bring an additional person to support my presentation? Will CHA cover expenses?
CHA will reimburse the round-trip economy class travel to the assembly and one night's lodging at the assembly hotel for one session presenter, as submitted on the Call for Assembly Session Presentations. CHA will not cover travel expenses for additional session presenters.
May I stay in a hotel other than the assembly headquarters hotel? Will CHA cover that hotel room costs?
If you choose accommodations other than at the assembly headquarters hotel, the Philadelphia Downtown Marriott, provide CHA a copy of your receipt for lodging (see below). CHA will reimburse you for one night's stay up to the equivalent cost of one night at the assembly hotel.
Will CHA reimburse my driving expenses rather than coach airfare to Philadelphia?
Reimbursement for personal automobile use will be made on the basis of the IRS mileage allowable for business miles traveled (55.5¢ per mile) up to the amount of the lowest, logical coach fare.
May I submit my request for reimbursement of travel expenses via the web?
Please submit all travel expenses using CHA's Travel Expense Statement Form. Please download the form, fill it out, and mail or email it to:
Kim Hewitt
CHA
4455 Woodson Rd.
St. Louis, MO 63134-3797
Forms must be received by July 13, 2012. Be sure to include copies of your receipts.
For additional information:
Kim Hewitt: (314) 253-3421